Alzheimer's Association International Conference ®
July 15 - 20, 2023 — Amsterdam, Netherlands

Call for Abstracts

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All abstract submission and notification process emails will be sent from alz@confex.com. Add this address to your safe sender list or address book to ensure you receive all communications.

The submitter will receive an email during step 1 of the submission process and when your submission is complete. Invitation emails are sent to the presenting author only. It is your responsibility to contact the Alzheimer's Association at abstracts@alz.org if you do not receive the system-generated emails.

<< Information to know before you begin your submission >>

Navigation Tips:

  1. As you complete each step, click on the "Save" and/or "Next Step" button at the bottom of the screen.
  2. Navigate to previous steps via the "Abstract Control Panel" (left side of the screen).
  3. Avoid using your browser's back and forward buttons.

Submission deadlines

General deadline: January 23, 2023 at 11:59 p.m. EST
ISTAART member deadline: January 29, 2023 at 11:59 p.m. EST (Click here to learn more or join ISTAART.)

Abstract ID and Password

  • Submitters will receive an e-mail message as soon as Step 1 is completed. Retain the email for your records, as it contains your abstract ID, password and a direct web link. Submission confirmation and invitation emails will be sent to the presenting author only.
  • How to resume, edit, or withdraw your submission: Use the web link sent in the submission email or enter you abstract ID in the box on the right side of this screen. You may edit through the submission deadline.

Important Dates

Important Dates

Date Event
December 5, 2022 Abstract and session submission site opens
January 23, 2023 Abstract and session submission closes (general deadline)
January 29, 2023 Abstract and session submission closes (extended ISTAART member deadline)
March 31, 2023 Abstract and session notifications sent
April 10, 2023 Developing topics abstract submission site opens
April 24, 2023 Developing topics abstract submission closes
May 31, 2023 Developing topics abstract notifications sent
July 15, 2023 Preconferences: Alzheimer’s Imaging Consortium, Technology and Dementia
July 16 - 20, 2023 Alzheimer's Association International Conference

Prepare your abstract submission

Prepare your abstract submission

Abstract types, format and selection

Individual abstract submissions provide an opportunity for presenting authors to share and discuss designs, data and analysis with AAIC attendees. The following abstract types are eligible for submission to AAIC:

  • Original: The abstract primarily contains new designs, data or analyses that will not be published or presented prior to AAIC 2023.
  • Update: The abstract provides updates on designs, data or analyses that have been published or presented prior to AAIC 2023.
  • Encore: The abstract will be published verbatim prior to AAIC 2023. Please note, encore abstracts will not be published in Alzheimer’s & Dementia.

“Published” refers to publication in a journal as a full article or conference abstract, or publication on a preprint server, while “Presented” refers to presentation at a regional, national or international conference. If your abstract is currently under review, please select the category your abstract meets at the time of submission then email abstracts@alz.org to change category upon publication. 

Individual abstracts can be submitted for consideration for an oral and/or a poster presentation, with original, update, and encore abstracts all eligible for oral or poster presentations. Abstracts first undergo peer review that considers the quality of and interest in the abstract. Then, informed by the peer review scores, the Scientific Program Committee selects certain abstracts for oral presentations. 

The presenting author of an abstract may attend either in-person or virtually for either oral or poster presentations. 

Submission guidance

The list of what to prepare and gather prior to initiating your abstract submission includes the following:

>> Preferred Format and Planned Attendance

  • Preferred Presentation Format
    • Poster or oral presentation
  • Planned Attendance of Presenting Author
    • In-person or virtual

>> Presenting Author and Co-Authors

The submitter is required to submit the following information for all authors

  • Full Name, Degree(s)
  • Email Address, Phone number
  • Institution/Organization
  • City, State/Province, Country, Zip/Postal Code

In addition, the presenting author must also provide their

  • Curriculum Vitae (Acceptable formats: .pdf, .doc, or .docx file)
  • Disclosures

>> Abstract

  • Abstract Title
    • The title must be written in sentence case, with only the first word and proper nouns starting with a capital letter. Do not capitalize articles (a, an, the); prepositions of three or fewer letters (for, of, on, up, etc.); and conjunctions of three or fewer letters (and, but, for, nor, or, so, yet, etc.) unless any of those start or end the title.
    • Authors are discouraged from putting the type and/or direction of results in the abstract title.
    • Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the abstract.
  • Abstract Description
    • Total text cannot exceed 350 words. Verify the word count prior to entry. 
    • The following headers are required: Background, Method, Result, Conclusion for all abstracts, with the exceptions of submissions for "Dementia Care Practice" topics or “Perspectives” sessions, which require unstructured abstracts.
    • References must be included in the abstract body. Uploaded images listing references will not appear in the published version of the abstract.
    • Bullet points are not permitted in the abstract body.
  • Tables or Figures
    • Add up to three tables or figures as JPG, PNG, or GIF files
    • Tables or Figures cannot be uploaded in the body of the abstract. Word, Excel, and PDF files are not accepted. 
    • Please save one figure, chart or table per file. Do not add multiple images to one file or they may not appear in the published version of the abstract.
  • Theme, Topic, and Subtopic
  • Keyword selection 
    • One required; max of three. A list of acceptable keywords will be available at the time of submission.
  • Learning Objective(s) 
    • One required, max of three

Prepare your session submission

Prepare your session submission

Session types, formats, selection and transfer 

>> Featured Research Sessions

Featured Research Sessions (FRS) debut and discuss innovative and impactful research findings, drawing together multiple studies that share a common focus. They can be curated by the Scientific Program Committee (SPC) from individual abstracts or submitted as an entire session.

FRS are 75 minutes in length, and comprise 2 chairs and 4-6 presenters, with each presenter submitting an structured abstract. Original, update and encore abstracts are all eligible for inclusion. Each chair and presenter may attend either in-person or virtually, with any combination of in-person and virtual attendance permitted. Unless the topic demands otherwise, the session should be diverse in terms of the demographics of presenters. 

Submitted FRS undergo peer review, with a limited number of proposals selected for inclusion within the AAIC program. First, peer reviewers consider the interest in and impact of the session as a whole, as well as each abstract individually. Then, in order to decide whether to accept a session, the Executive SPC considers the overall peer review score and the balance both within and across sessions with regard to research focus and demographics.

If an FRS is not accepted, abstracts that receive an appropriate average score are automatically considered by the SPC for an oral or poster presentation. There is no need to submit an abstract twice.

>> Perspectives Sessions

Perspectives Sessions provide both an expert review of recent advances and propose a road-map for the future, incorporating multiple viewpoints to stimulate original discussion and debate. They can be invited by the Scientific Program Committee (SPC) or submitted as an entire session.

Perspectives Sessions are 75 minutes in length, and comprise 2 chairs and 4-6 presenters, with each presenter submitting an unstructured abstract that may or may not contain new findings, data, or analyses. Each chair and presenter may attend either in-person or virtually, with any combination of in-person and virtual attendance permitted. Unless the topic demands otherwise, the session should be diverse in terms of the demographics of presenters. 

Submitted Perspectives Sessions undergo peer review, with a limited number of proposals selected for inclusion within the AAIC program. First, peer reviewers consider the interest in and impact of the session as a whole, as well as each abstract individually. In order to decide whether to accept a Perspectives Session, the Executive SPC considers the overall peer review score and the balance both within and across sessions with regard to research focus and demographics.

If a Perspectives Session is not accepted, abstracts are not transferred to be considered for an oral or poster presentation. 

Submission guidance

The session organizer is responsible for identifying, confirming and entering the session participants (chairs and presenting authors), initiating the session submission, entering overview information, and communicating with the presenting authors to ensure they personally enter their abstract details by the deadline. 

Each presenting author added to the proposal by the session submitter will immediately receive an email with a direct link to personally complete their abstract submission. It is the session submitter's responsibility to ensure that all the presenting authors fully enter their abstract details by the deadline.

When confirming the presenting authors, please remind them that only a select number of proposals will be accepted as sessions and that all presenting authors are required to pay for full conference registration and all travel costs if attending in-person. Presenting authors are able to apply for an AAIC Travel Fellowship during the submission process.

>> Step 1: Session organizer inputs chairs, presenting authors and overview

The list of what to prepare and gather prior to initiating your session proposal includes the following:

Chairs

  • Identify and confirm the participation of 2 session chairs
  • Session submitters will need to enter the following for each chair:
    • Full Name, Degree(s)
    • Email Address, Phone Number
    • Institution / Organization
    • City, State / Province, Country, ZIP / Postal Code
  • An individual may be both a session chair and a presenting author

Presenting Authors

  • Identify and confirm a minimum of 4 or a maximum of 6 presenting authors.
  • Session submitters will need to enter the following for each presenting author:
    • Abstract Title
    • Full Name, Degree(s)
    • Email Address, Phone Number
    • Institution / Organization
    • City, State / Province, Country, ZIP / Postal Code
  • Session duration is 75 minutes, whether 4, 5 or 6 presenters
  • Presenting authors will enter their full abstract details. Session submitters just need to enter the title (which may be edited).
  • At AAIC, presenting authors are limited to one oral presentation across plenary, perspectives, and featured research sessions. If a presenting author is selected for two oral presentations, they will be asked to transfer one presentation to a co-author. An exception is made to allow an individual to present two AAIC oral presentations if one is a Developing Topics session (i.e. late breaking abstracts submitted in the spring). Oral presentations in preconferences are not considered. 

Overview

  • Session Title
  • Session Overview (up to 250 words; descriptive overview)
  • Learning Objectives
  • Selection of the session Theme, Topic and Subtopic
  • Keyword Selection

>> Step 2: Presenting authors input abstracts

As the organizer/submitter enters each speaker's name, email and presentation title, an email will be generated to the presenting author. The email will include a direct link to complete their abstract submission.

Upon receipt of the emails, individual presenting authors must enter their abstracts. Guidance for submission of abstracts is provided above. 

>> Step 3: Session organizers check status

It is the session submitter's responsibility to ensure that all the presenting authors fully enter their abstract details by the deadline. Check the status of your session

  • As the submitter, you received a "session initiated" email generated by the system (from alz@confex.com; check your spam folder; the email includes your log-in details).
  • Once in the session, click on Step 2 from the Control Panel (left side of the screen).
  • Within the presentation table, the "status" column for all presentations must be marked "Complete."

Embargo Policy

Embargo Policy

All presenting authors must agree to the AAIC Conference Policies, including Confidentiality Agreement, Photo/Video/Audio Recording Policy, and Conference News Embargo Policy.

Frequently Asked Questions

Frequently Asked Questions

Age and registration requirements

Abstract submissions

Session proposals

Oral and abstract presentations

Edits and withdrawals

Publication of abstracts in Alzheimer’s and Dementia: The Journal of the Alzheimer’s Association

Promotion and ownership

AAIC news program

Preconferences

Age and registration requirements 

What is the age requirement for chairs and presenting authors?

Presenting authors must be 18 years of age at the time of the conference (July 16-20, 2023 for AAIC; July 15 for preconferences).

Are chairs and presenting authors required to register for AAIC?

Conference registration is not mandatory at the time of submission. However, it is a requirement that all chairs and presenting authors of an oral or poster presentation must register in full in time for the conference. Registration information will be available in 2023.

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Abstract submissions

Can I submit more than one abstract?

Yes. A presenting author may submit any number of abstracts. However, there is a limit to how many oral presentations can be made (see below). 

Can I submit abstracts previously presented?

Yes. If the abstract provides updates on designs, data or analyses that have been published or presented prior to AAIC 2023, please select the Update category. If the abstract will be published verbatim prior to AAIC 2023, please select the Encore category. Please note, encore abstracts will not be published in Alzheimer’s & Dementia.

What are the themes and topics?

Click here to view AAIC Themes, Topics and Subtopics.

Click here to view Technology and Dementia Themes.

How do I make edits to an abstract in “submitted” status?

You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal by logging in (top right corner of this screen). It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline. Send an email to abstracts@alz.org if changes are required after the submission deadline (changes are approved on a case-by-case basis).

Does the Alzheimer’s Association proofread abstracts?

No - the abstract will be reproduced exactly as submitted. Please ensure that your abstract does not contain spelling, grammatical, or scientific errors.

What if my research is not complete by the abstract submission deadline?

AAIC accepts "late breaking" or "developing topic" abstract submissions in the spring. Only abstracts in which the research findings were not ready/complete/available to be submitted during our regular abstracts submission deadline in January should be submitted via the Developing Topics submission process. NOTE: Developing Topic abstracts will be considered for a poster presentation only unless the research is reviewed and considered to be late-breaking and extremely impactful.

When will I be notified if my abstract has been accepted?

Notifications will be sent to presenting authors by March 31, 2022.

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Session proposals

Will an abstract submitted as part of a session be considered for an oral or poster presentation if the session is not accepted?

If a Featured Research Session is not accepted, abstracts that receive an appropriate average score are automatically considered by the SPC for an oral or poster presentation. There is no need to submit an abstract twice.

If a Perspectives Session is not accepted, abstracts are not transferred to be considered for an oral or poster presentation. 

When will I be notified if my session has been accepted?

Notifications will be sent to session organizers and presenting authors by March 31, 2022.

Is support provided for registration, travel or accommodation?

Presenting authors are able to apply for an AAIC Travel Fellowship during the submission process.

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Oral and abstract presentations

Is there a limit to how many oral presentations an author can make?

At AAIC, presenting authors are limited to one oral presentation across plenary, perspectives, and featured research sessions. If a presenting author is selected for two oral presentations, they will be asked to transfer one presentation to a co-author. An exception is made to allow an individual to present two AAIC oral presentations if one is a Developing Topics session (i.e. late breaking abstracts submitted in the spring). Oral presentations in preconferences are not considered. 

At AIC, presenting authors are limited to one oral presentation.

At Technology and Dementia, presenting authors are limited to one oral presentation.

If I submit two abstracts, can I select “oral presentation preferred” for both abstracts?

Yes. If both abstracts are accepted though, you will be asked to transfer one presentation to a co-author.

Is there a limit to how many poster presentations an author can make?

No, there is no limit.

Can I change the date of my scheduled poster presentation?

Presentation invitations will include the date and time of your poster presentation(s). In very limited cases, the Association will be able to accommodate requests to change the presentation date by April 30. Requests received after may not be accommodated.

What are the poster specifications?

Poster specifications will be provided to presenters in the spring.

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Edits and withdrawals

How do I make edits to an abstract in “submitted” status?

You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal through the abstract portal. It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline. Send an email to abstracts@alz.org if changes are requested after the submission deadline. Changes are approved on a case-by-case basis.

How do I make an author change?

If the identified presenting author becomes unable to present, a co-author may present (as long as they are not scheduled to present in another oral presentation). Notification of the change must be submitted in writing to abstracts@alz.org. If none of the authors on the abstracts can present, a request must be submitted in writing to abstracts@alz.org to withdraw the abstracts. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications.

How do I withdraw an abstract?

You can withdraw your abstract submission at any time. To withdraw an accepted abstract, you must email abstracts@alz.org and confirm a response. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications. 

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Publication of abstracts in Alzheimer’s and Dementia: The Journal of the Alzheimer’s Association

Will the submission of this abstract affect the publication of a manuscript?

No. These review processes are independent. The thresholds for acceptance between conference abstracts and journal manuscripts are very different.

When are abstracts published in Alzheimer's & Dementia: The Journal of the Alzheimer’s Association?

Abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association in late 2023.

How can I locate an abstract from a previous AAIC or AIC?

Abstracts are published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. Click here to view the abstract archive.

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Promotion and ownership

When will accepted abstracts be posted online?

The abstracts will be available online — to registered AAIC attendees only — approximately one month prior to the conference.

Is advance promotion of general topics, speakers or presentation times permitted?

Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation of AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.

Does the Alzheimer's Association own accepted abstracts?

Accepted abstracts become the property of the Alzheimer's Association. Ownership of submitted abstracts not accepted for presentation reverts to the author.

If my abstract is accepted, will it be used by the Association for sales or marketing purposes?

If accepted for presentation, abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. Additionally, the Alzheimer's Association reserves the right to provide abstracts to conference registrants and the public via online modalities, a mobile application and any other modalities they wish. In those formats, the abstracts become the property of the Association, along with the PowerPoint slides or handout material. 

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AAIC news program

What is the AAIC news program?

AAIC is an exceptional global platform for the reporting of new developments and findings in all types of Alzheimer’s disease/dementia research. From among the wide variety of materials invited and submitted to AAIC, the Alzheimer’s Association chooses individual abstracts and multi-abstract trends to proactively present to journalists -- through story pitches, news releases, news briefings, audio and video segments, graphic elements and expert/spokesperson interviews -- all of which are part of the conference’s news program.

If you are interested in having the research you present at AAIC eligible for inclusion in AAIC news stories, news releases, news conferences and other news media materials, it must not be published (online or hard copy) or presented, in whole or in part, in any manner, prior to presentation at AAIC.

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Preconferences

How do I submit an abstract to the Alzheimer’s Imaging Consortium or Technology and Dementia preconference?

Please submit the abstract to the AAIC, and select “I would also like to submit this abstract to a preconference. I understand that preconferences take place in-person only on Saturday 15 July and require an additional registration fee to AAIC.” during the submission process. 

Abstracts will be considered for both AAIC and the preconference. 

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Questions & Technical Support

Questions & Technical Support

Topic Email Phone
General conference and abstract questions abstracts@alz.org +1.312.335.5897
Hours: 9am - 5pm Central Time, Monday-Friday
Technical Support (log in issues, technical entry issues) alz@confex.com 1.401.334.0220
Hours: 8:30am - 6pm Eastern Time, Monday-Friday
Please view all sections of this site prior to contacting the Association or Technical Support.

Call for Abstracts Instructions