Alzheimer's Association International Conference ®
July 26 - 30, 2021 — Amsterdam, Netherlands

Call for Abstracts

Don't miss an update!

All abstract submission and notification process emails will be sent from alz@confex.com. Add this address to your safe sender list or address book to ensure you receive all communications.

The submitter will receive an email during step 1 of the submission process and when your submission is complete. Invitation emails are sent to the presenting author only. It is your responsibility to contact the Alzheimer's Association at abstracts@alz.org if you do not receive the system-generated emails.

<< Information to know before you begin your submission >>

Navigation Tips:

  1. As you complete each step, click on the "Save" and/or "Next Step" button at the bottom of the screen.
  2. Navigate to previous steps via the "Abstract Control Panel" (left side of the screen).
  3. Avoid using your browser's back and forward buttons.

Submission deadlines

General deadline: January 25, 2021 at 11:59 p.m. EST
ISTAART member deadline: January 29, 2021 at 11:59 p.m. EST (Click here to learn more or join ISTAART.)

Abstract ID and Password

  • Submitters will receive an e-mail message as soon as Step 1 is completed. Retain the email for your records, as it contains your abstract ID, password and a direct web link. Submission confirmation and invitation emails will be sent to the presenting author only.
  • How to resume, edit, or withdraw your submission: Use the web link sent in the submission email or enter you abstract ID in the box on the right side of this screen. You may edit through the submission deadline.

Important Dates

<< Important Dates >>

Date Event

January 25, 2021 (general)

January 29, 2021 (ISTAART members)

Abstract submission site closes 
April 2021 Abstract notifications sent via email
Late March - early April 2021 Developing Topic abstract submission*
July 26 - 30, 2021 Alzheimer's Association International Conference

*Note: Developing Topic abstracts will be considered for a poster presentation only unless the research is considered to be late-breaking.

Prepare for your submission(s)

<< Prepare for your submission(s) >>

Individual Oral and Poster submissions:

  1. Choose your "Presentation Preference" (poster or oral)
  2. Choose the Theme, Topic, and Subtopic
  3. Abstract Title
  4. Abstract Description
    The following headers are required:
    • Background
    • Method
    • Result
    • Conclusion

    All four sections combined cannot exceed 350 words. Verify the word count prior to entry. Note the one exception: submissions for the "Dementia Care Practice" topic require a 350 word or less "proposal/project description."

    References must be included in the abstract body. Uploaded images listing references will not appear in the published version of the abstract.

  5. Files for Tables and Figures cannot be uploaded in the body of the abstract but can be added as a separate file(s). Acceptable formats: .jpeg, .gif, or .png)
    • If you plan to upload tables or figures to supplement your abstract, save them in advance as JPG, PNG, or GIF files.
    • Save one figure, chart or table per file. Do not add multiple images to one file or they may not appear in the published version of the abstract.
    • Up to 6 files may be uploaded.
    • Word, Excel, and PDF files are not accepted.
    • Text only files will be excluded from the published version of the abstract.
  6. Learning Objective(s) (One required, max of three)
  7. Keyword selection (One required; max of three. A list of acceptable keywords will be available at the time of submission)
  8. Author Information (collect the information below in advance)
PRESENTING AUTHOR:
  • Full Name
  • E-mail Address
  • Institution/Organization
  • City, State/Province, Country, Zip/Postal Code
  • Phone Number
  • Curriculum Vitae (Acceptable formats: .pdf, .doc, or .docx file)
  • PowerPoint and Recording Permissions
CO-AUTHOR(S):

(if applicable; submitter is required to submit this information)

  • Full Name
  • Degree(s)
  • Institution/Organization
  • E-mail Address
  • City, State/Province, Country

AAIC Featured Research Session Proposals (FRS):

Featured Research Sessions (FRS) (offered only as part of the AAIC program) provide an opportunity for researchers to submit an entire session organized around a topic.

[NOTE] A session organizer is responsible for identifying, confirming and entering the session participants, initiating the session submission, entering overview information, and communicating with the speakers to ensure they individually enter their abstract details by the deadline. As the session submitter initiates the proposal, each speaker will receive an email with a direct link to complete their abstract submission.

[REMINDER] Featured Research Session presenters may apply for an AAIC Travel Fellowship. For more information view the "How do I apply for a Travel Fellowship?" under the Frequently Asked Questions.

Is there a process to ensure my abstract is considered for an oral presentation if it is not accepted as part of a Featured Research Session (FRS) proposal?

Yes, we have a solution for this case. Researchers submitting an abstract as part of a FRS may also submit the same abstract for oral presentation consideration. If interested, it is the responsibility of the submitter to also submit the abstract via the submission option of "AAIC: Individual Abstract (Oral or Poster)." Important: If the abstract is accepted as part of a FRS, the FRS will take precedence and the individual abstract cannot be presented in an oral session.

Of note, non-accepted FRS abstracts that receive an appropriate average review score will automatically be considered for an optional poster presentation (there is no need to submit the abstract twice in this case).

Step 1: SESSION SUBMITTERS

Your list of what to prepare and gather prior to initiating your session proposal includes the following:

SESSION CHAIR(S):
  • Identify and confirm the participation of 1-2 session chairs (minimum 1, maximum 2). Note: An individual may be both a session chair and a speaker.
  • Enter the following for each chair: Full Name, E-mail Address, Institution/Organization, City, State/Province, Country, Zip/Postal Code, Phone
SESSION SPEAKERS:
  • Identify and confirm a total of four speakers
    • Reminder: Only a select number of proposals will be invited to present at AAIC; please inform your session speakers that a determination will be made by the Scientific Program Committee in the spring.
  • Enter the following for each speaker: Abstract title, Full Name, E-mail Address, Title, Degree(s), Institution/Organization, City, State/Province, Country, Phone Number, PowerPoint and Recording Permissions (can be changed when presenter enters their abstract)
ENTRY OF SESSION OVERVIEW INFORMATION:
  • Selection of the session Theme, Topic and Subtopic
  • Session Title
  • Session Overview (up to 250 words; descriptive overview)
  • Affirmations Checklist
  • Learning Objectives and Keyword Selection

As the organizer/submitter enters each speaker's name, email and presentation title, an email will be generated to the speaker. The email will include a direct link to complete their abstract submission.

Step 2: SESSION SPEAKERS

Upon receipt of the emails, individual speakers must enter:

  • Abstract (up to 350 words; must include background, method, result, conclusion)
  • Supplemental images (if applicable): Save any tables, charts, figures in advance as JPG, PNG, or GIF files
  • Curriculum Vitae (acceptable formats: .pdf, .doc, or .docx file)
  • Disclosures
  • If applicable, change PowerPoint and Recording Permissions
  • Abstract Co-authors (if applicable): Full Name, degree(s), institution/organization, email address, and phone number

Step 3: SESSION SUBMITTER

It is the session submitter's responsibility to ensure that your four session speakers fully entered their abstract details by the deadline.

  1. Check the status of your session: As the submitter, you received a "session initiated" email generated by the system (from alz@confex.com; check your spam folder; the email includes your log-in details).
  2. Once in the session, click on Step 2 from the Control Panel (left side of the screen).
  3. Within the presentation table, the "status" column for all four presentations must be marked "Complete."

Embargo Policy

<< Embargo Policy >>

AAIC Embargo Policy

The Alzheimer's Association International Conference® (AAIC®) is a well-recognized, global platform for news regarding advances in Alzheimer's and dementia research. If you are interested in having the research you present at AAIC eligible for inclusion in AAIC news releases and news conferences, it must not be published (online or hard copy) or presented, in whole or in part, in any manner, previous to presentation at AAIC. (Note: The Association reserves the right to also include previously published material in its news program, if it so chooses, but this is generally not the case.)

All materials submitted to AAIC are embargoed for publication and broadcast until the officially scheduled date and time of presentation at AAIC, unless the Alzheimer's Association provides written notice of change of date and/or time in advance, such as on an AAIC news release. If there are questions, please contact the Alzheimer's Association Public Relations Department at media@alz.org.

  • The news embargo for abstracts and scientific presentations included in the AAIC news program will be listed on the news release that includes that abstract/presentation. This is regardless of the actual time of presentation at AAIC.
  • News embargoes for plenaries and oral sessions not included in the AAIC news program are at the beginning of each individual talk (not the overall session). For example, for an oral presentation session starting at 2:00 pm where each talk is 15 minutes, the news embargo on the:
    • 1st talk = 2:00 pm
    • 2nd talk = 2:15 pm
    • 3rd talk = 2:30 pm
  • The news embargo on a poster session is at the scheduled beginning of the session.

Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation at AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or conclusions, nor the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.

All news media representatives, scientists and their funders, and exhibitors/sponsors agree to honor the news embargoes and release times stated on news releases and other news materials issued by the Alzheimer's Association/AAIC.

If a reporter or news media outlet breaks an AAIC news embargo, the Alzheimer's Association reserves the right to revoke their press access and credentials for the current event and future Alzheimer's Association conferences and events.

If a scientist or company that is a participant in an AAIC news briefing or news release is discovered to have broken the news embargo, or encouraged the breaking of a news embargo, the Alzheimer's Association reserves the right to remove the participant from the news briefing and remove that scientist's/company's information from the news release. In addition, consequences for violation of the news embargo may include retraction of the accepted abstract from AAIC and/or loss of privileges of presenting research at AAIC in the future.

SEC-Related Issues

If a publicly traded company is advised that it is legally required to disclose certain data or other information from a confidential AAIC abstract in advance of the AAIC news embargo to satisfy requirements of the U.S. Securities and Exchange Commission or a corresponding regulatory body in a country where the company's stock is traded (collectively, "SEC"), that company must submit to AAIC, in advance of the SEC-required disclosure:

  • Written notification of the time, manner and recipients of the company's release; and
  • A letter signed by the company's legal counsel, advising that (a) public disclosure of the information is necessary for the company to comply with applicable securities laws, and (b) the information disclosed is the minimum necessary for such compliance.

If this is done, the abstract will not be automatically rejected or removed from AAIC on the basis of the SEC-required release of data or other information, though the situation is still subject to AAIC review. At a minimum, AAIC may in its discretion change the position of the abstract in AAIC, e.g., from oral presentation to poster. The abstract will most likely be ineligible for the AAIC news program.

The company may issue a news release at the time of SEC-required disclosure. The AAIC abstract itself may not be released publicly by the company or lead author. Mention may be made that full details will be presented at AAIC. AAIC would prefer that the news release:

  • Summarize study data cited in the abstract in a qualitative rather than quantitative manner.
  • Avoid interpretations about the implications of the data for practice.

As an example, a statement that a study "met its primary endpoint of improving cognition" is qualitative, while "ADAS-Cog scores remained stable for 18 months in the treated group" would be considered quantitative. A quote such as "We are encouraged by these promising results" would not be viewed as interpretive, while a quote such as "These findings support [drug] as first line therapy in mild to moderate Alzheimer's" would be seen as an interpretation of the data.

News Embargo-Related FAQ's:

Is advance promotion of general topics, speakers, or presentation times permitted?

Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation of AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.

Is it acceptable to submit an abstract that presents partial data from a manuscript submitted for publication?

It is not acceptable to submit partial data from a manuscript already submitted for publication AND published in any form before the AAIC news embargo date/time. It is acceptable only if the author(s) and journal guarantee in writing to AAIC that any publication would not occur until after the AAIC news embargo date/time.

Am I allowed to submit abstracts that have been previously presented?

All abstracts submitted to AAIC must be made up substantially of new findings, data, or analyses.

Will the submission of this abstract to affect the publication of our manuscript?

No. These review processes are independent. The thresholds for acceptance between conference abstracts and journal manuscripts are very different.

I have never attended a conference where the abstracts are published in an online supplement to a journal. Does this ever pose a problem for authors with subsequent publication of the research as a full article in a peer-reviewed journal, since the research findings would technically already have been published in Alzheimer's and Dementia: The Journal of the Alzheimer's Association?

No. This does not pose a problem for authors. Academic literature has a clear distinction between conference abstracts and peer-reviewed papers.

Frequently Asked Questions

<< Frequently Asked Questions >>

What do I need to prepare for my submission?

Click here to view a detailed list.

What is the age requirement for presenting authors?

Presenting authors must be 18 years of age at the time of the conference (July 26-30).

[NEW] What is the policy regarding data uploaded to a preprint server?

Beginning with the 2021 abstract submission, results that have been deposited to a preprint server are now eligible for abstract submission; however, note these submissions will be ineligible for the AAIC news program. If you indicate the data has been uploaded to a preprint server during Step 1 of the submission process, you will be asked to provide a link to the manuscript.

Am I allowed to submit abstracts that have been previously presented?

If you are interested in having the research you present at AAIC eligible for inclusion in AAIC news releases and news conferences, it must not be published (online or hard copy) or presented, in whole or in part, in any manner, previous to presentation at AAIC.

Can I submit more than one abstract?

Yes. A person may submit more than one abstract; however, a person may present an abstract as the presenting author on only one podium presentation and two posters slotted on different dates. Podium presentations include featured research, oral, symposium and plenary sessions. Please do not submit the same abstract for an oral and a poster presentation.

If I submit two abstracts should I just enter one as an "oral" presentation and the other as a "poster," or can I put them both in as "oral" and let the committee decide?

Please submit your preferred presentation preference. If your abstract is not accepted for an oral presentation, it may be offered a poster presentation.

Can I submit the same abstract to both the main conference and the Alzheimer's Imaging Consortium (AIC) preconference?

Yes.

Can I submit the same abstract to both the main conference (AAIC) and the Technology and Dementia preconference?

Yes.

Does the Association proofread submitted abstracts?

No, the abstract will be reproduced exactly as submitted. Please ensure that your abstract does not contain spelling, grammatical, or scientific errors.

How do I apply for an AAIC Travel Fellowship?

Note: An individual may not receive a travel fellowship two years in a row. Please do not submit an application if you received a full or partial travel fellowship to attend AAIC 2019.

[REMINDER] Featured Research Session presenters may apply for an AAIC Travel Fellowship.

A limited number of travel fellowships are available to AAIC presenting authors. AAIC Travel Fellowships are awarded in various packages that may include one, two or three of the following: complimentary AAIC registration, housing and/or airfare support.

How to Apply: Applicants must be the presenting author on the submitted abstract. Indicate the need for a travel fellowship in the last step of the abstract submission process. Please review the following requirements and obtain the necessary documents prior to beginning your abstract submission:

  • Prepare a statement of need (max 300 words).
  • Upload a letter of recommendation (Word or PDF files accepted).

Criteria and Eligibility: Travel fellowships are very competitive and awarded based on a thorough review of the application materials and financial need. A portion of awardees will receive the full package (AAIC registration, housing and airfare support); or partial packages that may include: AAIC registration and housing only or AAIC registration only.

Criteria:

  1. Accepted presentation.
  2. Eligibility:
    • An individual may not receive a travel fellowship two years in a row. Please do not submit an application if you received a full or partial travel fellowship at AAIC 2019 in Los Angeles, United States.
  3. Priority will be given to scientists, early career investigators, post-docs, fellow MDs, and students from a developing county (identified as low income, lower middle, or upper middle).
  4. Presentation format (oral or poster).
  5. The abstract's average review score.
  6. Scientists, early career investigators, post-docs, fellow MDs, and students from a non-developing country are eligible to apply.

Notification: Final decisions are made once abstracts are selected for inclusion in the AAIC program. Recipients will be notified via email by mid April.

About registration: If you apply for a travel fellowship, please do not register or book your travel for AAIC until you receive the notification (reimbursements are not provided).

How do I apply for an AIC Registration Fellowship?

Note: An individual may not receive a registration fellowship two years in a row. Please do not submit an application if you received a registration fellowship to attend AIC 2019.

A limited number of fellowships, in the form of complimentary Alzheimer's Imaging Consortium (AIC) registration, are available for early career scientists who are the presenting author on an accepted abstract.

How to Apply: Applicants must be the presenting author on the submitted abstract. Indicate the need for a registration fellowship in the last step of the abstract submission process. Please review the following requirements and obtain the necessary documents prior to beginning your abstract submission:

  • Prepare a statement of need (max 300 words).
  • Upload a letter of recommendation (Word or PDF files accepted).

Criteria and Eligibility: Registration fellowships are awarded based on a thorough review of the application materials and financial need. Priority will be given to applicants who meet the following criteria:

  1. Accepted presentation.
  2. Eligibility:
    • An individual may not receive a registration fellowship two years in a row. Please do not submit an application if you received a registration fellowship at AIC 2019 in Los Angeles, United States.
    • Only individuals within 10 years of their terminal degree (M.D./Ph.D.) or within five years of completing a fellowship, whichever is greatest, are eligible to apply.
  3. Average abstract review score.

Notification: Final decisions are made once abstracts are selected for inclusion in the AIC program. Recipients will be notified via email by mid April.

About registration: If you apply for a registration fellowship, please do not register for AIC or AAIC until you receive the notification (reimbursements are not provided).

Is there a limit on how many poster presentations an author can present?
  • AAIC: An author can present more than one poster, as long as they are slotted on different dates.
  • AIC: An author can present two posters.
  • Technology and Dementia: An author can present two posters.
Is there a limit on how many oral presentations an author can present?
  • AAIC: An individual may be the presenting author on one podium presentation at AAIC. Podium presentations include featured research, oral, symposium, and plenary sessions. Exception: An individual may only present in two AAIC podium platforms if one is a Developing Topic session (i.e. late breaking abstracts collected in the spring). Podium presentation in a preconference does not count towards AAIC.
  • AIC: Invited oral presenters are limited to one presentation.
  • Technology and Dementia: An individual may be the presenting author on one oral presentation.
How do I make edits to an abstract in "submitted" status?

You may make edits to your submitted proposal through the submission deadline. Access your in-progress or submitted proposal by logging in (top right corner of this screen). It is your responsibility to confirm that your abstract is correctly submitted and is received by the submission deadline. Send an email to abstracts@alz.org if changes are required after the submission deadline (changes are approved on a case-by-case basis).

What is the format and size of the poster board?

Poster formats will be announced in the spring.

Will the submission of this abstract affect the publication of our manuscript?

No. These review processes are independent. The thresholds for acceptance between conference abstracts and journal manuscripts are very different.

I have never attended a conference where the abstracts are published in an online supplement to a journal. Does this ever pose a problem for authors with subsequent publication of the research as a full article in a peer-reviewed journal, since the research findings would technically already have been published in Alzheimer's and Dementia: The Journal of the Alzheimer's Association?

No. This does not pose a problem for authors. Academic literature has a clear distinction between conference abstracts and peer-reviewed papers.

What if my research is not complete by the abstract submission deadline?

AAIC accepts "late breaking" or "developing topic" abstract submissions in the spring (April 2021). Only abstracts in which the research findings were not ready/complete/available to be submitted during our regular abstracts submission deadline in February should be submitted via the Developing Topics submission process. NOTE: Developing Topic abstracts will be considered for a poster presentation only unless the research is reviewed and considered to be late-breaking and extremely impactful. 

When will I be notified if my abstract has been accepted?

Notifications of acceptance/denial of abstract submissions will be sent by April.

If my abstract is chosen, do I pay for registration?

Conference registration is not mandatory in order to submit an abstract. However, it is a requirement that all presenting authors of an oral or poster presentation are registered in time for the conference. Registration opens in February 2021.

If my abstract is not accepted as an oral presentation, is it likely it will be accepted as a poster presentation?

If your abstract is not chosen as an oral presentation, your abstract may be accepted for a poster presentation. However, do not submit the same abstract for the same conference as an oral and poster. Of note, you must select "Oral Presentation Preferred, but will do Poster Presentation if so assigned" when submitting your abstract.

Is advance promotion of general topics, speakers, or presentation times permitted?

Public and news announcements made in advance of AAIC that a scientist or company is scheduled to make a presentation of AAIC may include the date, time, location and topic of presentation, but may not include the methods, results and/or the type or direction of results, even if that is included in the name/title of the submitted abstract. For that reason, authors are discouraged from putting the type and/or direction of results in the abstract title.

When will accepted abstracts be posted online?

The abstracts will be available online approximately one month prior to the conference (to registered AAIC attendees only).

Does the Alzheimer's Association own accepted abstracts?

Accepted abstracts become the property of the Alzheimer's Association. Ownership of submitted abstracts not accepted for presentation reverts to the author.

If my abstract is accepted, will it be used by the Association for sales or marketing purposes?

If accepted for presentation, abstracts will be published in an online supplement to Alzheimer's & Dementia: The Journal of the Alzheimer's Association. Additionally, the Alzheimer's Association reserves the right to provide abstracts to conference registrants and the public via online modalities, a mobile application, and any other modalities they wish. In those formats, the abstracts become the property of the Association, along with the PowerPoint slides or handout material. If the presenting author provides permission to record the oral presentation, then the recording with supporting handout material will be available for purchase.

If I need to retract my abstract submission, what is the deadline?

You can retract your abstract submission at any time. Depending on our publication deadlines, we may be unable to remove your abstract from print materials and publications. To retract an accepted abstract, you must email abstracts@alz.org and confirm a response.

If my abstract is accepted, how do I make an author change or withdraw my abstract?

If the identified presenting author becomes unable to present, a co-author may present (as long as they are not scheduled to present in another oral presentation). Notification of the change must be submitted in writing to abstracts@alz.org. If none of the authors on the abstracts can present, a request must be submitted in writing to abstracts@alz.org to withdraw the abstracts. Depending on our publication deadlines, we may be unable to remove your abstracts from print materials and publications.

How can I locate an abstract from a previous AAIC or AIC?

Abstracts are published in an online supplement to Alzheimer's and Dementia: The Journal of the Alzheimer's Association.

Click here to view the abstract archive.

Can I change the date of my scheduled poster presentation?

Presentation invitations will include the date and time of your poster presentation(s). In very limited cases, the Association will be able to accommodate requests to change the presentation date. Requests received after may not be accommodated.

Is there a process to ensure my abstract is considered for an oral presentation if it is not accepted as part of a Featured Research Session (FRS) proposal?

[NEW in 2021] Yes, we have a solution for this case. Non-accepted FRS abstracts that receive an appropriate average review score will automatically be considered for an oral or poster presentation (there is no need to submit the abstract twice in this case).

Questions & Technical Support

<< Questions & Technical Support >>

Topic Email Phone
General AAIC and abstract questions abstracts@alz.org +1.312.335.5897
Hours: 9am - 5pm Central Time, Monday-Friday
Technical Support (log in issues, technical entry issues) Tech Support 1.401.334.0220
Hours: 8:30am - 6pm Eastern Time, Monday-Friday
Please view all sections of this site prior to contacting the Association or Technical Support.

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